Working from Home: Data Protection

Following the turmoil of the last few months, the issue of data protection is unlikely to be a priority for many businesses. However, with many employees forced to work from home for the first-time staying data protection compliant has become more challenging than ever.

Steve Hanbury of our Corporate team offers some tips for helping stay on the right side of the data protection laws when working from home:

  • Be extra vigilant about opening web links and attachments in emails and follow the usual rules before sharing sensitive information with third parties, e.g. use password protected attachments.
  • Destroy confidential waste securely. If this cannot be done at home, keep the confidential waste stored safely until it can be returned to the office and disposed confidentially.
  • Use company issued computer equipment and devices, where available. Avoid storing work information on personal devices.
  • When using personal devices, keep the software up to date, use strong passwords and minimise the storage of personal data on the device and insecure storage such as USB sticks.
  • Avoid the temptation of showing work information to family or others as this would amount to a data protection breach.
  • Use a secure space and keep work conversations (i.e. phone or video calls) private, where possible, by holding them when or where they are less likely to be overheard by others. Tidy work papers and lock devices away at the end of the day.

These rules are not intended to be exhaustive but following them may reduce the risk of a data protection breach and the Information Commissioner’s Office taking enforcement action.

Contact Steve Hanbury for more information about data protection for your business.

 

The content of this article is correct as at the date of posting and is for information purposes only. Whilst we try and ensure it is accurate we do not warrant or guarantee that this is the case, nor do we accept any responsibility in the event that it is relied on. The information is not intended to be a substitute for legal advice which you are recommended to obtain.

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